What is Intrastat and what are a business' Intrastat returns obligations?

If your enterprise’s arrivals (imports or purchases) are valued at less than £600,000, or your dispatches (exports or sales) are valued at less than £250,000, you are exempt from Intrastat and only need to show VAT as usual in boxes 8 and 9 of your standard return. The thresholds apply from January to December of any given trading year. Note that it is your responsibility to monitor your business’s trade to ensure that if your business goes over the thresholds, you begin to make Intrastat returns beginning the following month. If you are unsure if your business is required to make Intrastat returns, contact a commercial solicitor for legal advice.

Any business that has arrivals or dispatches that exceed the stated threshold must make what is called a Supplementary Declaration (SD), and also complete boxes 8 and 9 of their VAT return. You can send in your SD by post, but most businesses today do this online. There are two SD forms you need to complete – one for arrivals (C1500) and one for dispatches (C1501).

If you are unsure about your responsibilities regarding Intrastat, a commercial lawyer can advise you. It is important that you clearly identify the goods that your Intrastat forms relate to using the Intrastat Classification Nomenclature (NIC). More information about NIC is contained in the Tariff.

As there is a legal requirement to provide Intrastat data, your business must maintain records to allow you to complete your forms. You must also submit all SDs by the stated deadline. And if you are using a computerised system, you need to make this available to HMRC at all times. You also need to keep your Intrastat data for six years just as you do with your VAT information. Your commercial solicitor can advise you on the additional requirements involved with making Intrastat returns.

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